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CalVECHS transition

Get the CalVECHS transition out of your board’s inbox.

For organizations using the Penal Code §11105.3 route, the DOJ’s CalVECHS framework adds applicant-agency, agreement, waiver and ongoing roster obligations. We coordinate the paperwork and operating workflow; your authorized agency retains authority.

Our transition workflow

  1. Confirm that the organization appears to be on the eligible youth-organization route.
  2. Inventory ORI, AAJC access and Custodian of Records status.
  3. Build the client-specific CalVECHS transition checklist.
  4. Prepare an administrative packet and deadline tracker for client submission.
  5. Set up annual waiver status tracking.
  6. Set up new-applicant and departing-applicant/NLI workflows.
  7. Produce a board readiness report and monthly exception list.
We do not submit as the client, sign as the client, access AAJC using shared credentials or receive CORI. The authorized organization and its COR remain responsible for those functions.

2027 transition timing

California DOJ guidance states that agencies currently using Penal Code §11105.3 must complete the CalVECHS transition by the end of 2026 to continue the covered fingerprint-background-check workflow. Because DOJ guidance can change, we maintain the current official-source checklist rather than hard-coding old instructions.

Official sources