CalVECHS: what to have organized before January 1, 2027
The transition is not just a one-time form. It creates an ongoing administrative workflow around authorized users, waivers, applicant records and offboarding.
Board checklist
Confirm whether your organization uses the Penal Code §11105.3 applicant-agency route.
Confirm ORI and applicant-agency status.
Confirm Custodian of Records status.
Complete required CalVECHS enrollment/agreements through the organization’s authorized process.
Use current official forms/instructions.
Establish annual waiver retention/tracking.
Establish new-applicant and departing-applicant/NLI procedures.
Limit CORI access to authorized personnel and approved systems.